APSR Congress Registration Conditions

ORGANISATION OF THE 28th CONGRESS OF THE ASIAN PACIFIC SOCIETY OF RESPIROLOGY

The Asian Pacific Society of Respirology ("APSR") has appointed the Hong Kong Thoracic Society ("HKTS") to host the 28th Congress of the Asian pacific Society of Respirology ("APSR 2024"; the "Congress"), supported by the Congress Secretariat, MIMS (Hong Kong) Limited). MIMS (Hong Kong) Limited acts on behalf of the APSR 2024 to handle fee collection. All credit card charges will be made by merchant name: MIMS (Hong Kong) Limited. By registering to the Congress, delegates (also referred to as "you") are indicating the acceptance to the conditions set out below.

REGISTRATION FEE

Registration can be arranged through the online registration system or sending in the completed registration form and full payment with cheque by mail. Registration fees for different categories of the Congress delegates are below:

Timeline Early Bird Standard Onsite
Category (mid-Feb - 18 Aug 2024) (19 Aug - 27 Oct 2024) (7 - 10 Nov 2024)
Congress Registration Fee
Non-HK Delegate
APSR Ordinary Member US$650/HK$5,060 US$750/HK$5,850 US$850/HK$6,650
APSR Associate Member US$250/HK$1,950 US$300/HK$2,340 US$350/HK$2,750
APSR Undergraduate Member US$200/HK$1,560 US$200/HK$1,560 US$200/HK$1,560
Non-member US$750/HK$5,840 US$850/HK$6,650 US$950/HK$7,400
HK Delegate
APSR Ordinary Member US$520/HK$4,050 US$600/HK$4,670 US$680/HK$5,300
APSR Associate Member US$200/HK$1,560 US$240/HK$1,870 US$280/HK$2,180
APSR Undergraduate Member US$160/HK$1,250 US$160/HK$1,250 US$160/HK$1,250
Non-member US$600/HK$4,670 US$680/HK$5,300 US$760/HK$5,920
Accompanying Person US$150/HK$1,170
Pre-congress Workshop Fee
All Categories (Half Day) US$60/HK$470
All Categories (Full Day) US$100/HK$780
Gala Dinner Fee
All Categories US$180/HK$1,400

All prices quoted are in USD.
Local Delegates (Hong Kong) enjoy 20% off Congress Tickets Registration.

REGISTRATION FEE FOR DELEGATES INCLUDES

  • Attendance to all sessions from 7 to 10 November 2024
  • Entrance to poster & exhibition area
  • Light refreshments during breaks as indicated in the programme
  • Name badge and programme book
  • Invitation to Opening Ceremony, Welcome Reception and Closing Ceremony

OPTIONAL FEE

Registering for the below optional event and sessions is available only for those who register for the Congress.

  • Congress Dinner
  • Pre-congress Workshops

ACCOMPANYING PERSONS

  • One full-paying delegate can register up to one accompanying person via the Congress registration system.
  • The accompanying person is limited to a spouse, partner, or child aged 19 and over.
  • Children aged 18 and under are not permitted to enter the Congress venue.
    • The APSR is not responsible for any bodily damage and accidents of the children if they are brought by the delegates against the rule.
  • The fee for an accompanying person does not include admission to the sessions. The accompanying person will be entitled to attend only:
    • Opening Ceremony
    • Welcome Reception
    • Closing Ceremony

REGISTRATION OF APSR MEMBERS

  • APSR Member rates are also available for:
    • APSR members
    • APSR members via en bloc societies
    • All members of the Japanese Respiratory Societies (JRS)
  • APSR Membership No. is a set of 1 or 3 digit(s) - 7 digits (e.g.; 0-1234567 or 012-1234567)
  • For the JRS members, the JRS membership ID is the APSR membership ID.
  • Active membership must be verified prior to registering for the congress. Expired or application-in-progress membership will be regarded as "having no APSR membership".
  • If wrongly registered for the congress as an APSR member, the registration may be cancelled without prior notice and the registration fee is not refunded, or a shortfall of non-APSR member rate may be charged.
    • To see the details for applications for APSR membership, click here.

* If non-member registrants do not have an APSR membership and wish to register for the Congress with the membership rate, it is strongly recommended to apply for the membership giving you ample time before the deadline indicated (e.g. mid Feb – 18 Aug 2024) as the membership application takes time.

METHOD OF PAYMENT & REGISTRATION CONFIRMATION

  • Credit card
  • Local Cheques or Bank Drafts, payable to Hong Kong Thoracic Society Limited-APSR
  • Registration will only be valid when the APSR 2024 Congress Hong Kong Secretariat receives full payment before the deadline indicated (e.g. mid-Feb – 18 Aug 2024).
  • The APSR 2024 reserves the right to cancel the registration or charge a higher rate than the selected registration category (e.g. Standard rate will be charged for Early Bird registrations or Onsite rate) on those who have not paid the full amount by the deadline indicated. (e.g. mid-Feb – 18 Aug 2024).
  • An email confirming registration will only be sent after receipt of the required fees.
  • A copy of the bank transfer (or other proof of payment) will be required if registration fees were not credited to MIMS (Hong Kong) Limited on time.

APSR CANCELLATION & REFUND POLICY:

  • Cancellation of the registration and refund of the registration fee are possible. Refund requests must meet the following criteria to be processed:
    • Deadline for refund request: 7 O ctober 2024 (23:59 pm HKT/UTC+8)
    • Notification of cancellation must be made by email to the APSR 2024 Hong Kong Congress Secretariat no later than the deadline indicated. registration@apsr2024.hk
    • An administrative fee equivalent to 25% of the total amount paid will be deducted from the amount to be reimbursed.
    • If bank charges apply, they will be deducted from the refunded amount.
  • No refunds will be made for the request of the cancellations received after the deadline indicated.
  • Should a delegate not attend the congress, for whatever reason, no further claims for reimbursement or waiving of fees can be made.
  • All registrations are strictly personal: replacements or name changes are not possible.
  • If the wrong fee has been selected during the registration process, no reimbursement can apply.

MODIFICATION OF THE PROGRAMME

  • The HKTS reserves the right to modify the APSR 2024 Congress programme at any time, which is published as an indication only and subject to change.
  • No waiving of fees nor right to further claims will be possible should the APSR 2024 be obliged to alter the programme of the APSR 2024 Congress.

DISCLAIMER

  • Neither the APSR nor HKTS nor MIMS (Hong Kong) Limited is not responsible for any bodily or material damage (including theft) sustained by delegates out of, during or in connection with the APSR Congress, which is not directly the fault of the APSR. Each delegate is responsible for his or her own insurance in such events.

TRAVEL INSURANCE

All delegates are urged to take personal travel insurance to cover the loss incurred in case of cancellation (registration fees, travel, accommodation, and other costs), medical expenses and damage to or loss of personal effects.

DATA PRIVACY

Please check the APSR Privacy Policy.

CODE OF CONDUCT

As a delegates at the APSR 2024 Hong Kong, it is expected that the delegates conduct themselves professionally and refrain from any form of discrimination, harassment, or retaliation.

Delegates are required to treat all delegates with respect and consideration to create a safe, inclusive, and professional environment throughout the duration of the Congress.

The APSR reserves the right to take action if this code is breached. This may result in immediate removal from the Congress venue or platform without refund and a ban from attending future events.

SOCIAL MEDIA

The APSR invites the delegates to use the APSR Congress official hashtag #APSR2024 when the delegates share the news of the Congress. The following posts are not allowed:

  • Face photos of someone without permission
  • Photos of presentation slides and the contents of the poster presentations

The APSR reserves the right to request to modify or delete the posts at any time, which are found defamatory or inappropriate.

GOVERNING LAW

These Conditions and any dispute arising under or relating to it directly or indirectly shall be governed and interpreted under the laws of Japan where the APSR secretariat is located, without giving effect to its conflict of law provisions.

DISPUTE RESOLUTION

The parties herein shall seek to settle any dispute, controversy or claim relating to the Conditions herein through good faith negotiation. In the event the Parties fail to resolve such dispute through good faith negotiation within (30) days after one party notifies the other party of any dispute in writing, the parties may settle such dispute through arbitration.

In case of arbitration, it shall be held in Tokyo, Japan in accordance with the rules of procedure of the Japan Commercial Arbitration Association. The award shall be final and binding upon the parties.

ENQUIRIES

All registration queries and/or cancellation requests should be sent to the Congress Secretariat by email.

APSR 2024 Hong Kong Congress Secretariat
MIMS (Hong Kong) Limited
37/F., Citicorp Limited
18 Whitfield Road
Causeway Road, Hong Kong
E-mail: enquiry@apsr2024.hk